Revolutionize Your Network: How to Change IP Address On Xerox Printer in 5 Easy Steps

Are you experiencing network connectivity issues with your Xerox printer? Perhaps you’re setting up a new network or simply need to assign a specific IP address to your printer. Regardless of the reason, knowing how to change the IP address on your Xerox printer is a valuable skill. This comprehensive guide will walk you through the process, providing clear instructions and troubleshooting tips to ensure a smooth experience.

Understanding IP Addresses and Your Xerox Printer

Before diving into the steps, let’s briefly understand what an IP address is and why it’s crucial for your Xerox printer.
An IP address (Internet Protocol address) is a unique numerical label assigned to every device connected to a network. It allows devices to communicate with each other, including your computer and your Xerox printer.
When your Xerox printer is connected to a network, it automatically receives an IP address through a process called Dynamic Host Configuration Protocol (DHCP). This means the IP address can change each time you connect your printer. However, sometimes you might need to manually assign a static IP address for specific reasons, such as:

• Improved network security: Static IP addresses enhance network security by limiting access to specific devices.
• Simplified network management: Assigning static IP addresses makes it easier to manage and troubleshoot network issues.
• Dedicated printer access: Static IP addresses ensure that your printer always has the same address, making it easier to access from other devices.

Method 1: Changing the IP Address Through the Printer’s Control Panel

This method is the most common and straightforward way to change the IP address on your Xerox printer. Here’s a step-by-step guide:
1. Access the Printer Menu: Press the “Menu” button on your Xerox printer‘s control panel.
2. Navigate to Network Settings: Use the navigation buttons on the control panel to find the “Network” or “Networking” settings.
3. Locate the IP Address Setting: Look for an option labeled “IP Address”, “Network Address”, or similar.
4. Change the IP Address: Depending on your printer model, you might need to enter the new IP address manually or select from a list of available addresses.
5. Confirm Changes: Save the new IP address and exit the settings menu.

Method 2: Changing the IP Address Using the Embedded Web Server (EWS)

Some Xerox printer models have an embedded web server (EWS) that allows you to manage the printer’s settings through a web browser. Here’s how to change the IP address using the EWS:
1. Find the EWS Address: Open a web browser on your computer and enter the printer’s IP address into the address bar. You can usually find the IP address printed on a label on the back of your printer.
2. Log in to the EWS: If prompted, enter the username and password for your printer. The default username and password are often “admin” and “admin,” but you may need to consult your printer’s manual for specific details.
3. Access the Network Settings: Locate the “Network” or “Networking” settings within the EWS interface.
4. Change the IP Address: Find the IP address setting and enter the new IP address.
5. Save Changes: Click “Save” or “Apply” to confirm the new IP address.

Method 3: Changing the IP Address Using the Xerox CentreWare Internet Services (CWIS)

Xerox CentreWare Internet Services (CWIS) is a web-based management tool that allows you to manage multiple Xerox devices from a central location. If your printer is connected to CWIS, you can change its IP address through the CWIS interface.
1. Access CWIS: Open a web browser and enter the CWIS address provided by your network administrator.
2. Log in to CWIS: Enter your CWIS username and password.
3. Select Your Printer: From the list of devices, choose your Xerox printer.
4. Manage Network Settings: Navigate to the “Network” or “Networking” settings for your printer.
5. Change the IP Address: Find the IP address setting and enter the new IP address.
6. Save Changes: Save the changes to apply the new IP address.

Troubleshooting Tips

If you encounter issues while changing the IP address, consider these troubleshooting tips:

• Verify Network Connection: Ensure your printer is connected to the network and has a stable internet connection.
• Check Firewall Settings: Make sure your firewall isn’t blocking communication between your computer and the printer.
• Consult Your Printer Manual: Refer to your printer’s user manual for model-specific instructions and guidance.
• Contact Xerox Support: If you’re still experiencing difficulties, reach out to Xerox support for assistance.

Beyond the Basics: Advanced IP Address Configuration

For advanced users, here are some additional considerations:

• Static IP Address Assignment: If you want to assign a static IP address to your printer, you’ll need to configure your network router. This typically involves reserving an IP address for your printer within the router’s settings.
• IP Address Conflicts: If you’re having trouble connecting to your printer after changing its IP address, make sure the new address is not already assigned to another device on your network.
• DNS Settings: In some cases, you might need to configure the Domain Name System (DNS) settings on your printer to ensure it can resolve domain names correctly.

The End of the Journey: Your Xerox Printer’s New IP Address

Congratulations! You’ve successfully changed the IP address on your Xerox printer. You can now use the new IP address to access your printer from other devices on your network. Remember to save the new IP address for future reference.

Questions You May Have

Q: What happens if I change my printer’s IP address without changing the router settings?
A: If you change your printer’s IP address without updating the router settings, your printer might not be accessible from other devices on your network. The router might still be trying to send data to the old IP address.
Q: Can I use any IP address for my printer?
A: While you can technically choose any IP address, it’s best to use an address within the range assigned to your network. This ensures your printer can communicate with other devices on your network.
Q: How do I find the IP address of my printer?
A: You can typically find the IP address of your printer printed on a label on the back of the printer. You can also check the network settings on your computer or router to see if the printer’s IP address is listed.
Q: My printer isn‘t showing up on the network after changing the IP address. What should I do?
A: If your printer isn’t showing up on the network, verify that the new IP address is correct and that your network connection is stable. You might also need to restart both your printer and your computer. If the issue persists, consult your printer manual or contact Xerox support for assistance.