How to Connect HP LaserJet Pro M404N to WiFi: A Step-by-Step Guide

Connecting your HP LaserJet Pro M404n to your Wi-Fi network is a straightforward process that opens up a world of possibilities for printing, scanning, and more. This guide will walk you through the steps, ensuring a smooth and successful connection.

Understanding Your Network

Before we begin, it’s crucial to have a clear understanding of your Wi-Fi network. You’ll need the following information:

• Network name (SSID): This is the name of your wireless network.
• Password: This is the security key that protects your network.
• Network type: This is usually either 2.4 GHz or 5 GHz. The HP LaserJet Pro M404n supports both.

Connecting Your Printer to Wi-Fi

1. Power Up Your Printer and Connect to the Network:

• Turn on your HP LaserJet Pro M404n printer.
• Make sure your printer is within range of your Wi-Fi router.
• On the printer’s control panel, locate the “Wireless” or “Wi-Fi” button.
• Press this button to access the wireless settings menu.

2. Select Your Network and Enter the Password:

• The printer will scan for available Wi-Fi networks.
• Locate your network name (SSID) in the list and select it.
• You’ll be prompted to enter the network password.
• Carefully type in your password and confirm the connection.

3. Wait for the Connection to Establish:

• The printer will attempt to connect to your Wi-Fi network.
• A confirmation message will appear on the printer’s control panel once the connection is successful.

Troubleshooting Connection Issues

If you encounter problems connecting your HP LaserJet Pro M404n to Wi-Fi, here are some troubleshooting steps to try:

• Check the Wi-Fi Signal: Ensure your printer is within range of your Wi-Fi router. Move the printer closer if necessary.
• Verify Network Credentials: Double-check the accuracy of your network name (SSID) and password.
• Restart Your Router: Occasionally, restarting your router can resolve connectivity issues.
• Reset Your Printer: This can sometimes help fix network configuration problems. To reset your printer, follow the instructions in the user manual.
• Update the Printer Firmware: Outdated firmware can sometimes cause connectivity issues. Check for firmware updates on the HP website.

Printing from Your Computer

Once your printer is successfully connected to Wi-Fi, you can print from your computer. Here’s how:

• Windows: Open the “Devices and Printers” control panel. The HP LaserJet Pro M404n should appear in the list. Right-click on the printer icon and select “Print Test Page” to verify the connection.
• Mac: Open “System Preferences” and select “Printers & Scanners.” Your printer should be listed. Click “Add” to add the printer if it’s not already listed.

Scanning with Your HP LaserJet Pro M404n

The HP LaserJet Pro M404n also offers scanning capabilities. Here’s how to scan documents:

• From the Printer Control Panel: Place the document on the scanner glass or in the automatic document feeder (ADF). Select the “Scan” option on the printer control panel.
• From Your Computer: Download and install the HP Smart app on your computer. This app allows you to scan documents directly from your computer.

Using the HP Smart App

The HP Smart app is a valuable tool for managing your HP LaserJet Pro M404n. It offers features like:

• Remote Printing: Print documents from your smartphone or tablet.
• Scan to Cloud: Scan documents directly to cloud storage services like Google Drive or Dropbox.
• Ink and Toner Management: Monitor ink and toner levels and order replacements easily.
• Printer Maintenance: Access troubleshooting tips and perform basic printer maintenance.

Keeping Your Printer Secure

To ensure the security of your HP LaserJet Pro M404n, consider these measures:

• Enable Firewall: The printer’s built-in firewall helps protect it from unauthorized access.
• Change Default Passwords: Change the default password for the printer’s web interface to enhance security.
• Use a Strong Wi-Fi Password: A strong Wi-Fi password makes it difficult for unauthorized users to access your network and printer.

Connecting Your HP LaserJet Pro M404n to a Wired Network

While Wi-Fi connectivity is convenient, you can also connect your HP LaserJet Pro M404n to your network using an Ethernet cable.

• Locate the Ethernet Port: Your HP LaserJet Pro M404n has an Ethernet port on the back of the printer.
• Connect the Cable: Use an Ethernet cable to connect the printer to your router’s Ethernet port.
• Verify the Connection: Once connected, check the printer’s control panel to confirm the connection.

Final Thoughts: The Power of Connectivity

Connecting your HP LaserJet Pro M404n to Wi-Fi or a wired network opens up a world of possibilities for printing, scanning, and managing your printer remotely. By following the steps outlined in this guide, you can easily establish a reliable connection and enjoy the full potential of your printer.

Basics You Wanted To Know

Q: My printer is not showing up in the list of available Wi-Fi networks. What should I do?
A: Check that your printer is within range of your router and that your Wi-Fi network is broadcasting. You may also need to reset your printer or router to resolve connectivity issues.
Q: I forgot my Wi-Fi password. How can I connect my printer?
A: You’ll need to know your Wi-Fi password to connect your printer. You can try retrieving the password from your router’s settings page or contacting your internet service provider.
Q: My printer keeps disconnecting from the Wi-Fi network. What can I do?
A: This could be due to a weak Wi-Fi signal, interference from other devices, or network issues. Try moving your printer closer to the router, restarting your router, or checking for network problems.
Q: Can I connect my HP LaserJet Pro M404n to multiple Wi-Fi networks?
A: No, your HP LaserJet Pro M404n can only be connected to one Wi-Fi network at a time.
Q: How do I update the firmware on my HP LaserJet Pro M404n?
A: You can update the firmware by downloading the latest version from the HP website and transferring it to a USB drive. Then, insert the USB drive into the printer and follow the on-screen instructions.