Boost Your Productivity: How to Enable XPS Option on Xerox WorkCentre 7835

Are you looking to print documents in the versatile and high-quality XPS format using your Xerox WorkCentre 7835? But you’re encountering a roadblock – the XPS option seems to be missing! This blog post will guide you through the process of enabling XPS printing on your Xerox WorkCentre 7835, unlocking a world of possibilities for your document workflows.

Understanding XPS and its Benefits

XPS (XML Paper Specification) is a file format developed by Microsoft that offers several advantages over traditional PDF printing:

• High-fidelity rendering: XPS preserves the original formatting and layout of your document, ensuring accurate and consistent printing.
• Smaller file sizes: XPS files are typically smaller than equivalent PDFs, making them ideal for storage and transmission.
• Enhanced security: XPS files can be digitally signed and encrypted, offering greater protection against unauthorized access and modification.
• Flexible document creation: XPS files can be created from a variety of applications, including Microsoft Word, PowerPoint, and Adobe Acrobat.

Why XPS Might Be Disabled on Your Xerox WorkCentre 7835

The XPS option might be disabled on your Xerox WorkCentre 7835 due to several reasons:

• Default settings: The printer’s default settings may not include XPS as a supported output format.
• Driver limitations: The printer driver installed on your computer may not support XPS printing.
• Missing firmware updates: Outdated firmware on your Xerox WorkCentre 7835 could be preventing you from accessing the XPS option.

Enabling XPS Printing: A Step-by-Step Guide

Follow these steps to enable XPS printing on your Xerox WorkCentre 7835:
1. Update Your Printer Driver:

• Go to the Xerox website and navigate to the support section for the WorkCentre 7835.
• Download the latest printer driver for your operating system.
• Install the new driver, replacing the existing one.

2. Check for Firmware Updates:

• Access the printer’s control panel.
• Navigate to the “Settings” or “Configuration” menu.
• Look for an option related to “Firmware Updates” or “System Updates.”
• If an update is available, follow the onscreen instructions to download and install it.

3. Configure Your Printer Settings:

• Open the “Print” dialog box from any application you want to print from.
• Select your Xerox WorkCentre 7835 as the printer.
• Click on the “Properties” or “Preferences” button.
• Navigate to the “Advanced” or “Output Options” tab.
• Look for a setting related to “Document Type” or “Output Format.”
• Select “XPS” from the available options.
• Apply the changes and click “OK.”

Troubleshooting Tips

If you still can’t enable XPS printing after following these steps, consider these troubleshooting tips:

• Restart your computer and printer: A simple restart can often resolve software glitches.
• Verify your network connection: Ensure your computer and printer are connected to the same network.
• Check for printer errors: Look for any error messages on the printer’s control panel.
• Contact Xerox support: If you’re still unable to enable XPS printing, contact Xerox support for assistance.

The Advantages of XPS Printing

Enabling XPS printing on your Xerox WorkCentre 7835 opens up a range of benefits for your document workflows:

• Enhanced Print Quality: XPS ensures that your documents are printed with the highest fidelity, preserving fonts, colors, and images.
• Improved File Management: XPS files are typically smaller than PDFs, making them easier to store, share, and manage.
• Increased Security: XPS files can be digitally signed and encrypted, offering greater protection against unauthorized access and modification.
• Versatile Compatibility: XPS files can be viewed and printed on a wide range of devices and operating systems, including Windows, macOS, and Linux.

Beyond the Basics: Advanced XPS Features

Beyond its core functionality, XPS printing offers several advanced features that can further enhance your document workflows:

• Digital Signatures: You can add digital signatures to XPS files, providing authenticity and non-repudiation.
• Encryption: XPS files can be encrypted to restrict access to authorized users.
• Watermarking: You can add watermarks to XPS files to protect your intellectual property.
• Document Compression: XPS files can be compressed to reduce their file size, making them ideal for email attachments and online storage.

The Final Word: Empowering Your Document Workflows

Enabling XPS printing on your Xerox WorkCentre 7835 is a simple yet powerful step that can significantly enhance your document workflows. By leveraging the benefits of XPS, you can enjoy higher print quality, improved file management, enhanced security, and greater versatility.

What You Need to Learn

Q: Can I use XPS printing with any application?
A: XPS printing is supported by a wide range of applications, including Microsoft Office Suite, Adobe Acrobat, and many others. However, some applications may not directly support XPS output, so you might need to use a third-party converter.
Q: Is XPS printing compatible with all Xerox printers?
A: XPS printing support varies depending on the printer model and its firmware version. Check the printer’s documentation or contact Xerox support to confirm if your printer supports XPS printing.
Q: What are the differences between XPS and PDF?
A: While both XPS and PDF are widely used document formats, they have some key differences:

• File Format: XPS is based on XML, while PDF uses a proprietary format.
• File Size: XPS files are typically smaller than PDFs.
• Security: Both formats offer security features, but XPS offers more robust encryption options.
• Compatibility: PDF has wider compatibility across platforms and devices.

Q: Can I convert a PDF to XPS?
A: Yes, you can convert a PDF to XPS using various free or paid software applications. Several online PDF-to-XPS converters are also available.
Q: How do I choose between XPS and PDF for printing?
A: The choice between XPS and PDF depends on your specific needs:

• If you prioritize print quality, document integrity, and security, XPS is a better option.
• **If you need wide compatibility across platforms and devices, PDF is a more suitable choice.