Unlock the Secrets of Scanning with Your Brother Printer: How to Scan from Brother Printer to Email Address

Are you tired of manually transferring scanned documents from your Brother printer to your computer? Wouldn’t it be easier to send them directly to your email address? This guide will walk you through the process of how to scan from brother printer to e-mail address, making document sharing a breeze.

Understanding the Basics

Before we dive into the specifics, let’s clarify what we’re aiming for:

• Scanning: Converting a physical document into a digital image.
• Brother Printer: A printer manufactured by Brother Industries.
• Email Address: Your digital mailbox where the scanned document will be sent.

Methods for Scanning to Email

There are two main ways to scan from your Brother printer to your email address:
1. Using the Printer’s Control Panel: Many Brother printers have built-in functionality for scanning directly to email. This method is straightforward and requires no additional software.
2. Using Brother’s iPrint&Scan App: This app provides a user-friendly interface for managing your Brother printer, including scanning and sending documents to email.

Scanning Directly from the Printer’s Control Panel

1. Prepare Your Document

• Place your document face down on the scanner glass.
• Make sure the document is properly aligned within the scanner bed.

2. Navigate to the Scan Menu

• Locate the “Scan” or “Copy” button on your printer’s control panel.
• Press the button to access the scan menu.

3. Select “Scan to Email”

• Look for an option labeled “Scan to Email” or “Email.”
• Select this option to proceed.

4. Enter Email Details

• Your printer will prompt you to enter the recipient’s email address.
• Carefully type in the correct address.

5. Set Scan Settings

• Choose the appropriate scan settings (e.g., resolution, color mode, file type).
• You might also have options for adjusting the scan area or adding a subject line to your email.

6. Start the Scan

• After setting your preferences, press the “Start” or “Scan” button.
• Your printer will begin scanning the document and sending it to the specified email address.

Scanning Using Brother’s iPrint&Scan App

1. Download and Install the App

• Download the Brother iPrint&Scan app from the Apple App Store or Google Play Store.
• Install the app on your smartphone or tablet.

2. Connect Your Printer

• Launch the app and follow the on-screen instructions to connect your Brother printer to your device.
• This might involve using Wi-Fi or Bluetooth connectivity, depending on your printer model.

3. Select “Scan”

• Once your printer is connected, tap on the “Scan” icon within the app.

4. Choose Scan Settings

• Customize your scan settings, including resolution, color mode, and file format.
• You can also choose to scan a single page or multiple pages.

5. Send to Email

• Tap on the “Send to Email” option.
• Enter the recipient’s email address and any necessary subject line or message.
• Press “Send” to initiate the scan and email process.

Troubleshooting Common Issues

• Incorrect Email Address: Double-check that you have entered the correct email address.
• Network Connection Issues: Ensure your printer and device are connected to the same Wi-Fi network.
• Insufficient Storage: Make sure your email account has enough storage space to accommodate the scanned document.
• Firewall or Security Settings: Check your firewall or antivirus software settings to ensure they are not blocking the email transmission.

Tips for Successful Scanning

• Use High-Quality Paper: For optimal scan results, use high-quality paper that is free from creases or wrinkles.
• Adjust Scan Settings: Experiment with different scan settings to achieve the desired quality and file size.
• Consider File Format: Choose a suitable file format (e.g., PDF, JPEG) based on the intended use of the scanned document.
• Test Before Sending: Before sending a scanned document to a client or colleague, it’s a good idea to test the process by sending a test email to yourself.

Beyond Email: Exploring Other Scan Destinations

While scanning to email is convenient, your Brother printer offers other options for sending scanned documents:

• Cloud Storage: Store your scans directly in cloud services like Google Drive, Dropbox, or OneDrive.
• USB Drive: Save your scans to a USB flash drive for easy transfer to your computer or other devices.
• FTP Server: Transfer your scanned documents to an FTP server for secure storage and sharing.

Embracing the Power of Seamless Scanning

By mastering how to scan from brother printer to e-mail address, you can streamline your workflow, eliminate manual data entry, and improve your productivity. Whether you’re a student, professional, or simply someone who values efficiency, this simple yet powerful feature can make a significant difference.

What You Need to Know

Q: Can I scan multiple pages to a single email?
A: Yes, most Brother printers allow you to scan multiple pages and send them as a single document to your email address.
Q: What if my printer doesn‘t have a built-in email function?
A: You can still scan to email using the Brother iPrint&Scan app, which is compatible with a wide range of Brother printers.
Q: How can I check the status of my scan?
A: Depending on your printer and the method used, you might see a progress bar or message on the printer’s control panel or within the iPrint&Scan app. You can also check your email inbox to see if the scanned document has been delivered.
Q: Is it possible to scan to a different email address each time?
A: Yes, you can enter a different email address for each scan.
Q: What if I need to scan a document that’s larger than the scanner bed?
A: Some Brother printers offer document feeders that allow you to scan multiple pages automatically. If your printer doesn’t have this feature, you can manually scan each page and then combine them into a single document using software like Adobe Acrobat.