Master the Art of Scan to Email on Brother HL-L2395DW with These Easy Steps!

Are you tired of manually saving and sending scans from your Brother HL-L2395DW? The process can be tedious and time-consuming. But, there’s a better way! This comprehensive guide will walk you through the steps on how to scan to email directly from your Brother HL-L2395DW, making document sharing a breeze.

Getting Started: A Quick Overview

Before we dive into the details, let’s understand the basics. Scanning to email essentially involves configuring your printer to send scanned documents as email attachments. This eliminates the need to save the scan to your computer and then manually attach it to an email.

Step 1: Connect Your Printer

The first step is to ensure your Brother HL-L2395DW printer is connected to your network. This can be done via a wired Ethernet connection or a wireless connection.

• Wired Connection: Plug one end of an Ethernet cable into your printer’s Ethernet port and the other end into your router’s Ethernet port.
• Wireless Connection: Follow the instructions in your printer’s manual to connect to your Wi-Fi network.

Step 2: Install the Brother iPrint&Scan App

The Brother iPrint&Scan app is essential for scanning to email on your HL-L2395DW. This app acts as a bridge between your printer and your computer, allowing you to manage and send scans.

• Download and Install: Visit the Brother website and download the iPrint&Scan app for your operating system (Windows, macOS, or Linux).
• Run the Installer: Follow the on-screen instructions to install the app on your computer.

Step 3: Configure the iPrint&Scan App

Once the app is installed, you’ll need to configure it to work with your printer.

• Open the App: Launch the iPrint&Scan app on your computer.
• Add Printer: Click on “Add Printer” or a similar option within the app.
• Select Your Printer: Choose the Brother HL-L2395DW from the list of available printers.
• Enter Printer Information: If prompted, enter the printer’s IP address or hostname.

Step 4: Set Up Scan to Email

Now, let’s configure the scan-to-email functionality within the app:

• Open the Scan Settings: Navigate to the “Scan” or “Settings” section of the iPrint&Scan app.
• Select Email as Destination: Choose “Email” as the destination for your scans.
• Enter Email Address: Type in the email address where you want to send your scans.
• Add Subject and Message: Optionally, you can add a subject line and a message to your email.
• Choose File Format: Select the desired file format for your scans (e.g., PDF, JPEG).

Step 5: Scan Your Document

With the settings configured, you’re ready to scan your document:

• Place Document on Scanner: Place your document on the scanner glass or in the automatic document feeder (ADF) of your HL-L2395DW.
• Start Scan: Click on the “Scan” button in the iPrint&Scan app.
• Preview and Send: The app will display a preview of your scan. Review it and click “Send” to send the scan to the designated email address.

Sending Scans with Your Brother HL-L2395DW: A Step-by-Step Guide

For a more visual and detailed guide, here’s a step-by-step breakdown of the scanning process:
1. Power On Your Printer: Ensure your Brother HL-L2395DW is powered on and connected to your network.
2. Open the iPrint&Scan App: Launch the iPrint&Scan app on your computer.
3. Select Scan: Choose the “Scan” option from the app’s menu.
4. Choose Email: Select “Email” as the destination for your scan.
5. Enter Email Details: Enter the recipient’s email address, subject line, and any message you want to include.
6. Choose File Format: Select the desired file format for your scan (PDF, JPEG, etc.).
7. Place Document: Place your document on the scanner glass or in the ADF.
8. Start Scan: Click the “Scan” button.
9. Review and Send: Review the scan preview and click “Send” to send the scan to the recipient’s email.

Beyond the Basics: Advanced Scanning Features

Your Brother HL-L2395DW offers several advanced scanning features you can explore:

• Multiple Page Scans: Scan multiple pages of a document sequentially using the ADF.
• Two-Sided Scans: Scan both sides of a document automatically.
• Scan to Cloud Services: Send scans directly to cloud storage services like Dropbox, Google Drive, or OneDrive.
• Scan to USB: Save scans directly to a USB flash drive.

Troubleshooting Tips

If you encounter any issues while scanning to email, consider these troubleshooting tips:

• Check Network Connection: Ensure your printer is connected to your network.
• Verify App Connection: Make sure the iPrint&Scan app is connected to your printer.
• Restart Printer and App: Restart both your printer and the iPrint&Scan app.
• Update Printer Drivers: Check for and install any available updates for your printer drivers.
• Contact Brother Support: If the problem persists, contact Brother customer support for assistance.

Boosting Your Productivity: The Benefits of Scanning to Email

Scanning to email offers numerous benefits for individuals and businesses alike:

• Time Savings: Eliminate the need for manual saving and attaching scans, saving valuable time.
• Increased Efficiency: Streamline document sharing and collaboration.
• Paperless Workflow: Promote a paperless office environment, reducing paper waste and storage costs.
• Enhanced Security: Protect sensitive documents by securely sending them via email.

Embrace the Future of Document Management: Scanning to Email Simplified

By mastering the art of scanning to email on your Brother HL-L2395DW, you gain a powerful tool for managing and sharing documents efficiently. Embrace the benefits of this streamlined workflow and elevate your productivity to new heights!

What People Want to Know

Q: What if my printer doesn’t have a Wi-Fi connection?
A: If your printer doesn’t have Wi-Fi, you can connect it to your computer via a USB cable. However, you won’t be able to scan to email directly. You will need to save the scan to your computer and then manually attach it to an email.
Q: Can I scan to multiple email addresses at once?
A: The iPrint&Scan app generally allows you to send scans to one email address at a time. However, you can try adding multiple recipients to the “To” field of your email.
Q: Can I scan to a specific folder in my email account?
A: The iPrint&Scan app doesn’t offer direct control over folder destinations. However, you can create a folder in your email account and name it accordingly.
Q: What if I don’t have access to the iPrint&Scan app?
A: If you don’t have access to the iPrint&Scan app, you can try using the printer’s built-in scan-to-email feature (if available). Refer to your printer’s manual for instructions.
Q: Is there a way to scan to email without using a computer?
A: Some Brother printers offer the ability to scan to email directly from the printer’s control panel without a computer. However, this feature may not be available on all models. Check your printer’s manual for details.